Top MSP Software to Optimize Your Business

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MSP software is a range of specialized tools that managed service providers rely on to optimize their businesses and meet the evolving needs of their clients. Whether you seek ITSM solutions, CIM software, or another tool, we’ve curated the list of software tools and top providers to help you streamline your processes, automate tasks, improve productivity, and enhance your service delivery.

Information Technology Service Management (ITSM) Software

Who Should Use It: MSPs that manage the creation, delivery, support, and management of IT services.

ITSM tools are crucial for any MSP involved in designing, creating, delivering, supporting, and managing IT services throughout their lifecycle. These solutions can range from IT helpdesk and support ticket systems to full-featured ITSM and ITIL service management platforms. ITSM providers typically offer free trials and demos.

ITSM software example
ITSM software example

Core ITSM Software Features

The core ITSM features include incident management, asset tracking, automation, and workflow customization.

  • Incident Management: Identify, categorize, prioritize and respond to incidents, and handle inbound ticket requests from any channel.
  • Asset Tracking: Track assets across their lifecycle, including contracts, warranties, and financial information.
  • Automation: Automate functions such as detection, diagnosis, and healing of endpoint issues.
  • Workflow Customization: Customize workflows to adapt and design them without any coding​.

Best ITSM Software Providers, Ivanti, and ServiceNow are some of the top ITSM providers.

  • Offers MSPs a user-friendly platform with integrated remote monitoring and management (RMM) capabilities, advanced reporting, and collaboration features to optimize service delivery and enhance overall operations. ($59/month starting price)
  • Ivanti: Offers a solution known as Ivanti Neurons for ITSM that can function as an IT helpdesk and support ticket system or a full-featured ITSM. (contact for quote)
  • ServiceNow: Provides a cloud-based service designed to break down silos, share data, deliver engaging user experiences, and drive cross-department workflows. (contact for quote)

For more on ITSM tools, see what made our best ITSM Tools and Software list.

Remote Monitoring & Management (RMM) Software

Who Should Use It: MSPs that manage client IT systems such as desktops, laptops, mobile devices, and services, especially those dealing with complex and distributed IT environments​.

RMM software helps administrators automate standard-managed IT functions, improve visibility into client machines, respond to threats, and streamline tasks. They often include both remote desktop software (RDS) and basic professional services automation (PSA) solutions. The providers of these tools often offer free trials to allow you to get a hands-on feel before subscribing.

RMM software example
RMM software example

Core RMM Software Features

RMM tools typically offer automated IT functions, infrastructure monitoring, threat response, and scripting and automation capabilities.

  • Automated IT Functions: Automate complex tasks such as desktop and server updates.
  • Comprehensive Infrastructure Monitoring: Monitor infrastructure using custom alerts, tickets, and health data.
  • Threat Response: Automate your response to threats and the functioning of your antivirus software.
  • Scripting and Automation Capabilities: Create scripts and automation workflows to save time, boost productivity, and ensure your processes are consistent and standardized.

Best RMM Software Providers

The top RMM providers available in the market include ConnectWise, NinjaOne, and Atera.

  • ConnectWise: Offers two RMM tools, ConnectWise RMM and ConnectWise Automate to provide administrators with automated capabilities and visibility across hybrid IT environments​. (contact for quote)
  • NinjaOne: Provides robust monitoring and alerting, automation across networks, and integrated, one-click remote access tools. (contact for quote)
  • Atera: Delivers an all-in-one RMM solution that offers features such as real-time monitoring and alerts, IT automation, patch management, and advanced remote maintenance. ($99/month starting price)

Check out our Best RMM Software article for a more in-depth look at the top options’ offerings.

Help Desk Software

Who Should Use It: Businesses seeking to meet clients’ expectations by providing top-notch support should consider help desk software.

Help desk tools are essential to ensure MSP offerings satisfy their clients’ needs. These tools allow MSPs to enhance, secure, and capitalize on the services they offer, ultimately fostering thriving client relationships. Some of the top help desk software tools offer a starting price between $10 and $20 per agent per month. You can expect a demo or a free trial from help desk software providers.

Help desk software example
Help desk software example

Core Help Desk Software Features

Help Desk software typically includes a ticketing system, knowledge base, automation tools, and reporting and analytics.

  • Ticketing System: Track user requests and issues using a ticketing system.
  • Knowledge Base: Store and retrieve important information with the help of a knowledge base.
  • Automation Tools: Improve the efficiency of tasks, including common tasks, with automation tools.
  • Reporting and Analytics: Use reporting and analytics to monitor performance and identify areas for improvement.

Best Help Desk Software Providers

The leading help desk software providers include Zendesk, Freshdesk and Zoho Desk.

  • Zendesk: Offers a comprehensive customer service platform with a variety of tools for managing and responding to customer inquiries. ($19/month starting price)
  • Freshdesk: Provides a suite of tools for customer support, including ticketing, automation, and collaboration features. ($15/month starting price)
  • Zoho Desk: Offers context-aware help desk software that helps businesses provide better customer service. ($12/month starting price)

For more on help desk software, check out our ten Best Help Desk Tools for MSPs.

Professional Services Automation (PSA) Software

Who Should Use It: MSPs looking for a complete solution to manage business operations such as project management, billing, time tracking, and resource management.

PSA software helps MSPs streamline their business processes and manage their services more effectively. With PSA software, you can optimize service delivery, improve operational efficiency, and deliver better visibility into general MSP performance. PSA software providers usually offer a demo and a free trial.

PSA software example
PSA software example

Core PSA Software Features

The core features of PSA software include project management tools, billing and invoice features, time-tracking tools, and resource management features.

  • Project Management Tools: Plan, track, and manage projects with project management tools.
  • Billing and Invoicing: Manage finances with billing and invoicing features.
  • Time Tracking: Track employee hours and productivity using time-tracking tools.
  • Resource Management: Allocate resources effectively using resource management features.

Best PSA Software Providers

The top PSA software providers include Atera, ConnectWise, and Autotask PSA.

  • Atera: Optimizes how you communicate with end users using Ateras suite of features such as ticketing, customer portals, flexible contracts and billing, reporting, and analytics. ($99/month starting price)
  • ConnectWise PSA: Helps you manage aspects of your business such as service delivery, project management, ticketing, time tracking, billing, and resource management. (contact for quote)
  • Autotask PSA: Offers a suite of tools to manage projects, billing, and service desk needs while emphasizing on reliability and security. (contact for quote)

Take a look at our Top PSA Tools and Software for MSPs article for more PSA options.

Incident Response Software

Who Should Use It: MSPs responsible for managing and mitigating security incidents for their clients should use incident response software.

Incident response software provides structured methods for handling and managing the aftermath of a security breach or cyberattack. The key goal is to handle the situation in a way that minimizes damage and reduces recovery time and costs. Although many incident response software providers may not list their pricing publicly, they offer a demo to enable you to interact with their product for free.

Incident response software example
Incident response software example

Core Incident Response Software Features

The typical incident response software features are incident detection and reporting, incident analysis, incident response orchestration, and post-incident review and reporting.

  • Incident Detection and Reporting: Continuously monitor infrastructure for suspicious activity and generate real-time alerts that alert users to problems in their IT infrastructure.
  • Incident Analysis: Conduct thorough investigations to determine the scope, impact, and root cause of security incidents.
  • Response Orchestration: Coordinate and automate the response to an incident.
  • Post-Incident Review and Reporting: Review incidents after they occur to gain insights from them and improve future responses.

Best Incident Response Software Providers

The top incident response software providers for MSPs are IBM Security QRadar SIEM, Cynet, and Secureworks.

  • IBM Security QRadar SIEM: A highly rated incident response and security information and event management (SIEM) tool that offers a wide range of features including threat intelligence, anomaly detection, and compliance management. (contact for quote)
  • Cynet: A breach protection platform that provides a range of security capabilities including threat intelligence, endpoint security, and network analytics. (contact for quote)
  • Secureworks: A threat prevention, detection, and response platform as an incident response tool alongside a range of cybersecurity services including extended detection and response (XDR), and threat intelligence. (contact for quote)

For more tools for managing and mitigating security incidents, read our Best Incident Response Tools for MSPs article.

Cloud Migration Software

Who Should Use It: MSPs that enable businesses to move their data, applications, and other business elements from an on-premises data center to the cloud or from one cloud environment to another.

Cloud migration tools facilitate the process of transferring and managing data, applications, and other business elements to the cloud. These tools offer a range of features that help manage and streamline the migration process, ensuring minimal disruption and maximum efficiency. The cost of these tools can vary widely. Many providers offer a free trial period to allow potential users to evaluate the tool’s capabilities.

Cloud migration software example
Cloud migration software example

Core Cloud Migration Software Features

The core features of cloud migration software are migration, security and compliance management, cloud assessment, and cost management and control.

  • Migration: Transfer data from one storage type, format or system to another or transfer applications from one environment to another.
  • Security and Compliance Management: Ensure that the migration process meets the required regulatory standards and that data remains secure during the transition.
  • Cloud Assessment: Get insights into the cloud readiness of your organization’s IT infrastructure and better plan and optimize cloud migration strategies.
  • Cost Management and Control: Gain visibility into cloud usage and costs for optimized spending and improved budget accuracy.

Best Cloud Migration Software Providers

The best cloud migration software providers include Carbonite Migrate, Corent SurPaaS, and Azure Migrate.

  • Carbonite Migrate: Enables businesses to migrate physical, virtual, and cloud workloads with minimal risk and near-zero downtime. (contact for quote)
  • Corent SurPaaS: Simplifies cloud migrations and helps MSPs lower cloud costs for their clients. (contact for quote)
  • Azure Migrate: Offers a comprehensive suite of tools for assessing on-premises workloads and migrating them to Azure. (contact for quote)

Read our Top Cloud and Application Migration Tools article for more migration software options.

Ransomware Backup Protection Software

Who Should Use It: MSPs that protect their clients’ data from ransomware attacks to ensure their business continuity.

Ransomware backup protection software protects and recovers data in the event of a ransomware attack. This type of software creates secure backups of data, which can be restored if the original data is encrypted by ransomware. Most providers offer a demo to allow you to evaluate the tool’s ransomware protection capabilities.

Ransomware backup protection software example
Ransomware backup protection software example

Core Ransomware Backup Protection Software Features

The typical features of ransomware backup protection software are data backup, data recovery, real-time monitoring, and encryption protection.

  • Data Backup: Regularly back up data to ensure that an up-to-date copy is always available for recovery.
  • Data Recovery: Quickly and efficiently recover data from a secure backup in the event of a ransomware attack.
  • Real-time Monitoring: Automatically monitor systems for signs of a ransomware attack and trigger alerts when suspicious activity is detected.
  • Encryption Protection: Protect backups with encryption, ensuring that they can’t be accessed or corrupted by ransomware.

Best Ransomware Backup Protection Software Providers

Some of the highest-rated ransomware backup protection software include Druva, Acronis Cyber Backup, and Veeam Backup and Replication.

  • Druva: Provides advanced anti-ransomware technology that can detect and stop ransomware attacks in real-time and automatically restore any affected files. (contact for quote)
  • Acronis: Offers products such as Cyber Protect Cloud and Cyber Backup that deliver cyber protection that integrates backup and recovery with advanced anti-malware technology. (contact for quote)
  • Veeam Backup and Replication: Delivers a single platform for modernizing backup, accelerating hybrid cloud, and securing data. (contact for quote)

For more on backup options against ransomware, check out our Best Ransomware Backup Services article.

Backup & Recovery Software

Who Should Use It: MSPs that manage critical data for businesses in industries where data loss could have significant regulatory or operational implications.

Backup and recovery software is designed to create secure backups of data and systems and restore them in the event of data loss or system failure. The software usually offers options for where to store backups, including on-premises servers, off-site locations, and cloud environments. Even though pricing information is rarely listed publicly for these tools, free trials and product demos are available.

Backup and recovery software example
Backup and recovery software example

Core Backup & Recovery Software Features

The most important backup and recovery software features are data backup, data recovery, disaster recovery, and cloud backup.

  • Data Backup: Regularly back up data to ensure that an up-to-date copy is always available for recovery.
  • Data Recovery: Quickly and efficiently recover data from the secure backup in the event of data loss.
  • Disaster Recovery: Recover entire systems, including all data, applications, and settings, in the event of a system failure.
  • Cloud Backup: Back up data to the cloud as an off-site backup solution that can be accessed from anywhere.

Best Backup & Recovery Software Providers

Some of the best backup and recovery software providers are Acronis, NAKIVO, and Barracuda.

  • Acronis Cyber Backup: Gives MSPs a comprehensive, yet simple and efficient way to backup data while offering advanced security features including AI-based ransomware protection. (contact for quote)
  • NAKIVO Backup and Replication: Provides a fast, reliable and affordable solution for MSPs, offering features such as site recovery, backup to cloud, and backup size reduction. ($1.95/workload/month starting price)
  • Barracuda Intronis Backup: Delivers a software-only backup and disaster recovery solution designed for MSPs, with secure hybrid local and cloud backup services and a centralized management portal. (contact for quote)

Partner Relationship Management (PRM) Software

Who Should Use It: MSPs that work with various channel partners and need a centralized system to manage and optimize these relationships.

PRM software simplifies the management of channel partners by automating and enhancing vendor-partner processes. These solutions allow organizations to build custom portals for partners, reward successful sales teams, manage lead and deal registration policies, and strategically develop partner relationships. PRM providers typically offer demos for their products.

PRM software example
PRM software example

Core PRM Software Features

The features to expect from PRM software include partner onboarding, partner performance tracking, communication and collaboration tools, and contract management.

  • Partner Onboarding: Simplify the process of bringing new partners on board, including training and integration with existing systems.
  • Partner Performance Tracking: Monitor and evaluate the performance of your MSP’s partners for valuable decision-making insights.
  • Communication and Collaboration Tools: Facilitate efficient communication and collaboration between your MSP and its partners.
  • Contract Management: Manage contracts with your partners to ensure that all contractual obligations are being met and provide visibility into the contract lifecycle.

Best PRM Software Providers

Some of the top providers of PRM software are Zift Solutions, Impartner PRM, and PartnerStack.

  • Zift Solutions: Includes a range of features designed to help companies manage and optimize their partner relationships. (contact for quote)
  • Impartner PRM: Includes partner onboarding, performance tracking, and deal registration features. (contact for quote)
  • PartnerStack: Helps companies manage and grow their partner programs. It’s ideal for MSPs looking to automate and streamline their partner management processes. (contact for quote)

Read our Best Partner Relationship Management Software article for more solutions to help you manage your partner relationships.

Channel Incentive Management (CIM) Software

Who Should Use It: MSPs that need a system to manage and optimize incentive programs for their channel partners.

CIM software enables MSPs to manage their incentive programs for channel partners. This type of software can help MSPs streamline the process of creating and managing incentive programs, track program performance, and ensure that incentives are distributed fairly and effectively. Demos and free trials for CIM software are commonly available.

CIM software example
CIM software example

Core CIM Software Features

The core features of CIM software are incentive program management, performance tracking, incentive distribution, and reporting and analytics.

  • Incentive Program Management: Create and manage incentive programs for your partners.
  • Performance Tracking: Monitor the performance of your incentive programs and make adjustments as necessary.
  • Incentive Distribution: Ensure that incentives are distributed fairly and effectively to partners using incentive distribution features.
  • Reporting and Analytics: Get insights into the effectiveness of incentive programs, helping MSPs make data-driven decisions.

Best CIM Software Providers

The best CIM software providers are 360insights, ChannelAssist, and Brightspot.

  • 360insights: Offers channel incentive software that helps brands engage their partners and create value for their customers. (contact for quote)
  • ChannelAssist: Provides a channel incentive program management platform and services that drive channel sales, track channel performance, and engage sales reps. (contact for quote)
  • Brightspot: Automates communication modules and provides real-time updates to deliver a seamless digital experience. (contact for quote)

Check out our Top Channel Incentive Management Software article for an exhaustive list of tools to manage incentive programs.

Bottom Line: MSP Software

To determine the best software to optimize your MSP, assess your needs and explore the featured software tools to identify which ones meet these needs and align with your objectives. Also carry out further research, including demos, consultations, and free trials as they’ll help you make informed decisions about implementing the right MSP software. If you’re looking specifically for tools with security functionality, check out our article on the top MSSP software.

This article was originally written and published by Jeff Goldman on March 3, 2022, and it was updated by Collins Ayuya on July 12, 2023.

Collins Ayuya
Collins Ayuya
Collins is a contributing writer for Channel Insider and lives in Nairobi, Kenya. His tech and channel articles reflect his specialties in AI, cybersecurity, cloud computing, embedded systems, and the Internet of things (IoT). Collins has a bachelor’s degree in telecommunications and IT and is currently earning his master’s in computer science. He also has a particular interest in the startup world, having worked as a head of product overseeing sales and marketing teams and later founding his own tech startup. In his free time, Collins enjoys playing soccer and video games, drawing, and traveling.


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